Virtual Medical Assistants

A medical school graduate (M.D.) on your team, without a desk in your clinic.

Your SharpScribe Virtual Medical Assistant (VMA) is an English-speaking M.D. based in North America. They document your encounters, clear your in-basket, prepare your prior authorizations and keep your schedule full — everything a great in-house clinician does, working under your direction.

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Clinician documenting on a laptop beside a stethoscope

Your Virtual Medical Assistant (VMA) does the work. You make the call.

Whatever the task, your VMA prepares and pends. Only you sign.

Why practices bring in a Virtual Medical Assistant.

49.2%1
of the physician office day goes to EHR and desk work — against 27.0% with patients
1.4 hrs2
of EHR work after clinic each weekday, on top of an 11.4-hour day
68%2
of daily EHR time is clerical work and inbox management
13 hrs3
per week of physician and staff time spent on prior authorizations

Your VMA is an M.D. Every one of these is work they can take.

1Sinsky, C., Colligan, L., Li, L., Prgomet, M., Reynolds, S., Goeders, L., Westbrook, J., Tutty, M., & Blike, G. (2016). Allocation of physician time in ambulatory practice: A time and motion study in 4 specialties. Annals of Internal Medicine, 165(11), 753–760. https://doi.org/10.7326/M16-0961

2Arndt, B. G., Beasley, J. W., Watkinson, M. D., Temte, J. L., Tuan, W.-J., Sinsky, C. A., & Gilchrist, V. J. (2017). Tethered to the EHR: Primary care physician workload assessment using EHR event log data and time-motion observations. Annals of Family Medicine, 15(5), 419–426. https://doi.org/10.1370/afm.2121

3American Medical Association. (2026). 2025 AMA prior authorization physician survey. https://www.ama-assn.org/system/files/prior-authorization-survey.pdf

More than documentation.

Scribing is where we started. It is now one of four things your VMA handles.

Clinical documentation

Pre-charting, real-time charting, note preparation and EHR data entry during or straight after the visit.

Clinical admin

In-basket triage, refill requests, prior authorizations, referral letters, lab and imaging routing.

Front office

Scheduling and reminders, inbound and outbound patient calls, intake, insurance verification.

Revenue cycle

Charge entry, drafted E/M and CPT/ICD coding, claim follow-up and denial work — all for your review.

Four kinds of work, off your desk.

Scribing is where we started. It is now one of four things your Virtual Medical Assistant handles — all of it prepared for your review, none of it signed without you.

Select any area to see what your VMA actually does.

Clinical team reviewing notes together

Built for your specialty, your EHR, your templates.

One VMA, dedicated to you — not a rotating pool. They learn your workflow the way a new hire would, then keep it.

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